The Gosselin Group is hiring an Office Manager. This role will keep the office functioning as the hub of a busy and successful real estate team at Prominent Properties Sotheby’s International Realty. We are looking for a solution-oriented, forward-thinking person to help us run the day to day operations of our business.
Handle the administrative side of real estate transactions from start to finish
Prepare documents such as contracts, listing agreements, commission statements, addendums, and leases.
Showing follow-up and feedback calls
Creating Property Flyers and Brochures
Coordinate property closings with attorney and title company,
Field tasks as required; coordinating photographer, lockboxes, and signs/sign riders at properties
Multiple Listing Service (MLS) Entry and Generating Comparative Market Analysis (CMA)
General Client care/customer service
Help to oversee, assess, support and improve our systems and agents in line with our mission statement.
Manage daily operations and review of all policy and procedures and manuals/handbooks at least annually
Assist with onboarding process including office orientation, basic tech support for new agents
Oversee and coordinate training for agents
Assist agents with general technical questions
Use our system for Tracking & Reporting (KPIs) and prepare a weekly report
Help prepare for weekly office meetings
Basic website support (training provided) & development
Manage and update vendor lists
Mail merge letters and mass mailings via Excel database
The ideal candidate is:
- Reliable and responsive
- Highly organized
- Accountable for actions & completion of tasks
- Quick to adopt new technology
- Great with communication & phone skills
- Customer service oriented
- An expert delegator
- Detail Oriented
- Flexible – as this role will grow and expand over time
Needs basic knowledge of:
- Electronic signature programs
- Google Drive
- Knowledge of Office365
- A good working knowledge of all social media platforms
The position does not require an active real estate license, however, it would be helpful and may be required for career growth. Preference will be given to those with some real estate experience.
$35K – $40K base salary (commensurate with experience) + bonus to be determined during the interview process. (We will do a 90-day contract before full-time employment)
This position will have a base salary with opportunity for bonus based on 3 Key Performance Indicators (KPIs) to be overseen by the candidate: Agent Productivity, Agent Growth and Company Profitability.
About The Gosselin Group
We are a team of well-trained, highly ethical, tech savvy, outside-the-box thinking real estate professionals working together to make real estate fun and rewarding! Our exclusive advanced technology and marketing systems are integrated to create a seamless, world-class experience for every client we work with. Our goal at The Gosselin Group is to elevate the real estate client experience from initial contact to closing and beyond.